Billing and Stock Software for a Stationery shop

The operating problem

What needs to become clearer

Stationery shops have massive catalogs (thousands of pens, charts, books). Furthermore, they buy items in boxes (e.g., a box of 50 pens) but sell them loosely. If the software cannot handle unit conversions, the stock reports become useless.

Recommended approach

Start with the workflow, then test the software

Test the software's unit conversion engine. The owner must be able to purchase a 'Box' from the supplier and sell a 'Piece' to the customer, with the software automatically recalculating the remaining stock.

Implementation path

A practical sequence

1. 1

   Set up an item with a primary unit (Pieces) and a secondary unit (Box = 50 Pieces)

2. 2

   Record a supplier purchase of 10 Boxes and verify the stock shows 500 Pieces

3. 3

   Sell 3 Pieces at the counter and verify the stock drops to 497 Pieces

4. 4

   Create a credit invoice (khata) for a local school buying bulk supplies

5. 5

   Receive a partial payment from the school and check the updated ledger

Decision checklist

Questions to settle before purchase

• Handling thousands of low-value SKUs without slowing down the software
• Managing institutional credit sales (schools, offices)
• Barcode generation for unbarcoded loose items
• Seasonal rushes (back-to-school) requiring high-speed billing